Digital Learning Tools

Aspen is provided by Fujitsu Consulting (Canada) Inc. and is used as the Board’s student information system to support student administration, attendance, scheduling, reporting, and educational planning. You can learn more about the app here and review its privacy and security practices here.

Information shared:

• student legal and preferred name
• student number and Ontario Education Number
• date of birth, age and grade
• sex or gender information maintained by DSBN
• home address, telephone number and email address
• parent, guardian and emergency-contact information
• school, program, classroom, course, timetable and enrolment information
• attendance, absence and lateness records
• marks, credits, report-card information and graduation progress
• language, residency and registration information
• transportation or dismissal information where maintained in Aspen
• medical alerts, accommodations and student-support information where authorized
• special education information, including identification, placement, program and IEP-related information
• disciplinary, incident or safety-related records where maintained in the system
• consents and permissions
• records and identifiers required for Ministry reporting and the administration of education

Brightspace is provided by D2L Corporation and is used as the Board’s learning management system for course content, assignments, assessments, and communication. You can learn more about the app here and review its privacy and security practices here.

Information shared:

• student name
• DSBN student number or another unique account identifier
• DSBN email address and username
• school, grade and class or course enrolment
• teacher and course information associated with the student
• assignments, submissions, discussions and other student-created content
• assessment results, grades and teacher feedback
• dates and times of access, course activity and completion information
• technical information generated when the service is used, such as IP address, browser, device and log information

BusPlanner is provided by BusPlanner Inc. and is used to manage student transportation information, bus routes, and transportation notifications. You can learn more about the app https://www.busplanner.com/ and review its privacy practices https://busplanner.com/privacy-policy/.

Information shared:

• student name
• DSBN student number or another unique account identifier
• date of birth
• transportation assignments
• school information
• home address
• parent/guardian contact information
• accessibility or transportation-related requirements

Canva for Education is provided by Canva and is used to create presentations, graphics, classroom projects, and other digital learning materials. You can learn more about the app here and review its privacy practices here and security practices here.

Information shared:

• student name
• DSBN email address
• grade
• class information
• content created within the platform

Clever is provided by Clever, Inc. and is used to provide secure single sign-on and automated rostering between DSBN systems and approved educational applications. It allows students and educators to access approved applications and permits DSBN to control which roster information is provided to each connected application. You can learn more about the app here and review its privacy practices here and security practices here.

Information shared:

• student name
• student number or another unique identifier
• DSBN username and email address
• school and school identifier
• grade
• class, section, course and roster information
• teacher and student class relationships
• account status
• identity-provider or authentication identifiers
• sign-in, application-launch and technical log information

Edwin is provided by Nelson Education and is used to provide access to curriculum-aligned digital learning resources for Ontario students and educators. You can learn more about the app here and review its privacy practices here.

Information shared:

• student name
• DSBN username and email address
• school and school identifier
• grade
• account information required to access educational resources and learning activities

Google Workspace for Education is provided by Google and is used to support student learning, communication, collaboration, and access to educational resources. You can learn more about the app here and review Google’s privacy practices here and their security practices here.

Information shared:

• student name
• DSBN username and email address
• unique account identifier
• school, grade, class and course information
• documents, presentations, spreadsheets, forms, email, calendar entries and other student-created content
• classroom posts, assignments, submissions, comments, feedback and grades
• photographs, audio or video intentionally uploaded or created through an enabled service
• communications with teachers, students and other authorized users
• service settings and preferences
• dates and times of access and service activity
• technical information such as IP address, browser, device, operating system and service logs

Insignia Integrated Library System is provided by Insignia Software Corporation and is used to manage school library collections, borrowing activities, and access to library resources. You can learn more about the app here and review its privacy practices here and security practices here.

Information shared:

• student name
• student number, barcode or another unique library identifier
• DSBN email address
• school, grade and homeroom
• student account status
• library items borrowed, returned, renewed, reserved or placed on hold
• due dates, overdue status and replacement or fine information, where applicable
• reading lists, favourites or reviews if those features are enabled
• account access and technical log information

Microsoft 365 is provided by Microsoft and is used for communication, collaboration, file storage, productivity tools, and digital learning activities. You can learn more about the app here and review Microsoft’s privacy and security practices here.

Information shared:

• student name
• DSBN username and email address
• unique account or directory identifier
• school, grade, class and course information
• group, class and Teams memberships
• email, chat, meeting and collaboration content
• documents, files, forms, assignments and other student-created content
• assignment submissions, teacher feedback and assessment information where used
• photographs, profile images, audio or video intentionally provided through an enabled service
• calendar and meeting information
• service activity, sign-in and audit information
• technical information such as IP address, device, browser, operating system and diagnostic logs

OSBIE Student Incident Reporting is provided by Ontario School Boards’ Insurance Exchange (OSBIE) and is used to document and manage student injury incidents that occur during school activities and to support insurance claims when required. You can learn more about the app here and review its privacy practices here.

Information shared:

• student name
• date of birth
• address
• parent/guardian contact information
• details of injury
• incident related information necessary to support insurance and safety reporting

Read&Write is provided by Everway and is used to support literacy, reading, writing, and accessibility needs for students. You can learn more about the app here and review its privacy practices here.

Information shared:

• student account and sign-in information required to provide access to literacy support tools
• any content entered by users remains under school board control

SchoolCash Online is provided by KEV Group and is used to manage school payments, fees, permissions, and other school-related transactions. You can learn more about the app here and review its privacy practices here and their security practices here.

Information shared:

• student name
• student number or another unique identifier
• school, grade and homeroom
• parent or caregiver name
• parent or caregiver email address, telephone number and account information
• fees, products, events or activities assigned to the student
• permission-form information and responses
• payment status, transaction amount, date and receipt information
• refunds, adjustments and account balances
• service activity and technical log information

SchoolMessenger SafeArrival is provided by PowerSchool and is used to manage attendance reporting and school-to-home communications. You can learn more about the app here and review its privacy practices here and their security practices here.

Information shared:

• student name
• student number or another unique identifier
• school, grade, classroom and homeroom
• student and parent or guardian email addresses
• student and parent or guardian telephone numbers
• preferred language or communication preferences
• attendance or absence status when used for attendance notifications
• transportation, emergency or operational information relevant to a message
• message content and recipient lists
• delivery, call, email and text-message status
• interaction records, such as whether a message was delivered, opened or responded to

Sora is provided by OverDrive, Inc. and is used to provide students with access to digital books, audiobooks, and reading materials. You can learn more about the app here and review its privacy practices here and security practices here.

Information shared:

• student account identifier
• login credentials
• reading activity
• saved bookmarks and notes
• device-related information needed to provide access to the digital library service

Xello is provided by Xello Inc. and is used to support education, career, and life planning. Students can explore their interests and strengths, learn about careers and postsecondary opportunities, and develop goals, plans, portfolios, and course selections. You can learn more about the app here and review its privacy practices here and their security practices here.

Information shared:

• student name
• student number or another unique identifier
• DSBN email address and account information
• school, grade and expected graduation year
• class or group information
• demographic information required for authorized planning or reporting
• course history, current courses, credits and marks where integrated
• graduation requirements and pathway information
• student responses to interest, skills and career-planning activities
• goals, plans, reflections, portfolios and other student-created content
• postsecondary, program or career interests
• service activity and technical log information