Ordering Instructions for Transcripts and Diplomas 

Please note that the DSBN Education Centre and Record Centre offices will be closed the last two weeks of July for the annual summer shutdown.

Any record requests received during the summer shutdown, will be addressed upon staff's return. Responses may take longer than normal depending on the volume of requests received.

PLEASE SELECT ONE OF THE FOLLOWING OPTIONS:



Option 1:  Complete a DSBN Transcript & Diploma Request Form

DSBN TRANSCRIPTS & DIPLOMA REQUEST FORM

Click Here

Used for Official Transcripts, Replacement Diplomas, and Unofficial Working Copies of Transcripts

Note:  If mailing to multiple addresses, enter “See attached list” and provide the mailing addresses in the email that the form and your proof of ID are attached to.

If ordering copies for College or University:
Include the full mailing address with the name of the department where the Transcript is to be directed.

Include any reference/student/application number for the college or university if you have one.

If the college or university has the option to receive scanned transcripts as place holders until the hard copy arrives in the post, include the admissions email address

DO NOT FORGET to include your proof of ID along with your DSBN Transcript & Diploma Request Form. Forms received without proof of ID will not be processed until the proof of ID is submitted. The scan/photo/photocopy of your proof of ID must be legible to be accepted.

Submitting the Transcript & Diploma Request Form:

  • If submitting the form via email:

    Send Request Form and Proof of ID to:  transcripts@dsbn.org.

    • Proof of ID can be sent as an attachment by scanning or taking a digital photograph. PDF or JPG files are preferred.
    • Once your records have been located you will be sent instructions via email on how to remit payment using DSBN School Cash Online.
  • If submitting the form via mail, courier, or in person:

    Send/Bring the Request Form, Proof of ID, and Money Order to:

    Attention: Transcript Services
    District School Board of Niagara
    191 Carlton Street
    St. Catharines, ON, L2R 7P4

    • If filling out the form by hand, ensure your handwriting is legible (easy to read) to avoid delays or errors.
    • The photocopy of your proof of ID must also be legible.
      • You only need to photocopy the front side of your proof of ID, provided it has both your legal name and date of birth.
    • Payment must be included as a money order:
      • Make the Money Order payable to the "District School Board of Niagara".
      • If possible, include your name in the "Memo" section of the Money Order.
  • To fill out a blank form in person at the DSBN Transcript Services Office:
    • Come to the DSBN Education Centre at 191 Carlton Street in St. Catharines during their business hours.

    1. Sign in at Reception and ask for directions to the Transcript Services Office.
    2. Take a blank Transcript & Diploma Request Form from the wall hanger located on the left of the Transcript Services Office door.
    3. Fill out the form by hand and ensure your handwriting is legible (easy to read).
    4. Show the Transcript Services Secretary your proof of ID.
      • ID must have both your legal name and your date of birth.
    5. For official transcripts and diplomas, be ready to provide either:
      • A Money Order for the amount owed and made payable to the "District School Board of Niagara"
      • An email address that the payment instructions can be sent to for paying via credit card when the document(s) are ready.

    Option 2:  When applying to Ontario based Colleges/Universities On-Line via OCAS/OUAC

    If applying for College or University in Ontario, you can apply and request your Transcripts via one of the two application services:

    OCAS (Ontario College Application Service)

    OUAC (Ontario University Application)

    OCAS and OUAC provide the fastest service for post-secondary institutions in Ontario to receive your Official Transcript. You will be able to track the status of your post-secondary application and transcript request through your OCAS/OUAC account.

    When applying to Ontario Colleges or Universities through OCAS or OUAC, former DSBN students will have the option to order a transcript as part of the online registration process.  The Official Transcript fee ($20) will be added to the on-line application and processed directly by OCAS or OUAC.  OCAS/OUAC will forward your Official Transcript to your college/university choices.  When you apply to more than three colleges or three universities, OCAS/OUAC will advise if you require additional copies of your Official Transcript and any related additional fees.

    For the OCAS/OUAC Application process, you will require your Ontario Education Number (OEN), which can be found on your report cards or previous transcripts.  For students who attended school prior to 2002 (i.e. before OEN existed) or do not know their OEN, please enter nine zeroes (000-000-000) in the OEN section during your application.